What is intranet software?

An corporate intranet portal is basically an internal Internet system that only employees within an organization can access. It is used to provide employees with a variety of corporate information, including policies, procedures, protocols, guidance, news, training, forms, and other types of knowledge that are important to people's work. will be done.

Corporate Intranet Portal software is basically a platform that hosts an intranet. It can be a stand-alone software system or a collection of different software products that provide an intranet solution for your business.

Advantages and disadvantages of employee intranet solution

Like almost all enterprise software systems, intranet software has both advantages and disadvantages.

The advantage is:

    An easy way to notify employees in a centralized location

    Often cost-effective

    When implemented properly, it can increase employee engagement and improve communication.

    Integrate built-in social media, forums, blogs and more.

    Integrate with other collaboration tools like Skype, Yammer, Slack, Trello and more

    Customizable to meet your organization's needs

    Can be used as a centralized document repository

    You can access it anytime, anywhere from any device connected to the corporate network.

How to choose the right corporate intranet portal

Choosing the right Employee Intranet Solution software for your organization requires research and planning.

Every business has its own needs that must be integrated into the corporate intranet portal platform that ultimately determines them. This is an investment that comes with a huge price tag, so it's important to understand your business goals and get the most from your investment and the problems you want to solve with your intranet solution. ..

These are the factors you should consider when choosing intranet software for your company:

  1. How the software is hosted

There are many types of corporate intranet portal software on the market. Some are hosted on-premises (based on your own servers), while others are hosted in the cloud through a software-as-a-service (SaaS) provider.

Which one you choose here can make a big difference in cost. Local intranet software can be expensive due to the costs associated with running and maintaining these systems. For large organizations this may not be a problem, but for small organizations it may be an exorbitant problem.

In contrast, cloud-based employee intranet solution software is easy to deploy, affordable, customizable to business needs, and requires no client installation or maintenance.

  1. Software cost

There are several payment models for intranet software, some of which do not fit within the budget allocated to create the intranet.

Some software vendors pay upfront fees to let companies own employee intranet solution software. Certain subscription models are licensed to use the software and are billed on a recurring monthly, quarterly or annual basis.

  1. Ability to integrate with third-party systems

In today's workplace, employees use multiple digital systems and tools every day, relying on these systems to work seamlessly with each other. Therefore, intranet software needs to be able to easily integrate with other systems used by the company, such as Windows Active Directory, MS Office and other tools.

It's also important for employees' digital workplace experience. Too much redundancy and inefficiencies in software systems and processes can be very frustrating and affect engagement and morale.

  1. Can the existing staff be maintained?

Is it easy for current IT and communications staff to manage and update the software? Is it easy to disclose information? Does it boost productivity or hurt it?

In my previous role, the company used complex custom intranet software that took a long time for simple tasks. For example, it takes more than 50 steps to publish a simple internal blog post, which takes less than 10 minutes on other platforms, and the process takes more than an hour.

Do you need regular maintenance? Will this increase the workload of the IT team? Is the communications team capable of creating enough new content to keep the intranet fresh and engaging? Need to appoint a new employee who can handle the intranet?